Welcome to the Bills & Payables guide! This section covers everything you need to manage supplier bills and payables in Exacc, from creating and approving purchase invoices to processing payments and maintaining supplier relationships.
Whether you are recording new supplier bills, making quick payments, generating batch ABA files, or reconciling supplier accounts, these step-by-step tutorials will help you maintain accurate payables records. You will learn how to configure bill settings, track payment due dates, manage your payables dashboard, and leverage powerful reporting tools to optimise cash flow and supplier payment schedules within Exacc's comprehensive bills management ecosystem.
Customise bill numbering, default accounts, approval workflows, and notification preferences
Record supplier bills and purchase invoices with detailed line items and tax calculations
View, filter, and organise all supplier bills in one centralised dashboard
Update bill details, line items, and supplier information before or after approval
Clone existing bills to save time when creating similar recurring purchase invoices
Remove draft or unapproved bills and understand deletion restrictions for approved bills
Add products, services, and expense line items with descriptions and pricing
Calculate GST, apply supplier discounts, and manage tax-inclusive pricing
Monitor bill lifecycle from draft to approved, partially paid, and fully paid
Record fast bill payments with minimal data entry for immediate supplier payments
Create detailed payment records with full bank details and reference information
Apply partial payments to bills and track outstanding balances over time
Access complete payment audit trails and transaction history for each supplier
Use advanced search to find bills by supplier, date range, amount, or status
Generate ABA files for bulk bank payments to multiple suppliers at once
Monitor outstanding bills, upcoming payments, and supplier account balances
Create reports showing bills organised by age to prioritise supplier payments
Match supplier statements with recorded bills and payments for accuracy
Manage and apply credit balances from overpayments to future supplier bills
Automate regular supplier bills like rent, utilities, and subscriptions